How to Get Attention in Teams? – How come people always miss my Teams posts?admin
How to get attention in Teams. Now let’s nsay that you’ve been typing a message, perhaps even replying to a colleague n”hello” and you send the message and nothing, you get no reply at all and when finally you do ncatch up with them at the coffee machine, they say “I’m so sorry I must have missed your message” so nnow you’re asking yourself how come people always miss my team’s posts? So they go back nand they check their team’s posts and lo and behold they find your message! Finally, nin the end, when it’s too late for them to do anything about the urgent situation nthat you are wanting them to help you on. “I’m sorry” you know this does leave you wondering nhow do you grab somebody’s attention in teams? So how to get attention in teams? Well, let’s ngo through that above scenario again but this time we’re going to do things a little nbit differently. So what I like to do is, I’m on my teams here and I’m just going to start a nnew conversation just at the bottom, so let’s click on a new conversation just here, what I want to ndo is I want to invite somebody , well Joshua to help out on a company bike ride, so let’s nwrite this here, so I’m going to say ‘Hi Josh I’m looking to arrange a company nbike ride are you up for helping?’ there we go. What I’m going to do, is to expand nI can click on this format button just here I can do control shift and x (CTRL + SHIFT + nX) for expand which I’m going to do this time I’m just going to put a little subject nso we can you know ‘Bike Ride for Company’ uh um let’s say assistance required n there we go, and what I’m going to do is I’m going to nchoose a nice little meme for Josh as well, so I’m going to click at the end press enter and ngo to my little gifs just here give it a click and I’ll have a look and see what type of gif that nJosh would like, so I’m going to choose a bike and have a look and here’s one I nthink that Josh would like yeah this one looks good, so I’m going to nclick on that and then that adds that animated gif uh and it might hopefully influence nJoshua Charles Fitzgerald Fortiscue to want to help out with the arranging of this company bike nride. But I’m going to do something a little a bit different. So instead of typing ‘hi Josh’ if I’m ngoing to double click on that and I’m going to type ‘hi @Josh’ and notice it comes up with his nname just here so I’m going to click on his name here, and then I’ll add his name to nthe list, let me just do a space so here we go ‘hi Joshua Fortescue I’m looking to arrange a company nbike ride you’re up for helping?’ so what I’m going to do is send this now I could click on this send nbutton just here if I wanted to or I’m going to use my preferred message method which is control nand enter to send the message. So let’s look at Joshua’s point of view and see what he sees. “Hi nyes well you can see that I’ve got a message this looks rather exciting a bike ride for the company! nI can’t believe it uh notice it’s just disappeared at the bottom there that I have a little message na little reminder a notification letting me know that I got the message you could also see I’ve ngot a little notification that comes up here I can also see I’ve got some activities going up nhere I got a bling on my machine on my computer and uh if I had my mobile phone switched on uh nmarvellous technology this, then I would get a little notification, absolutely fantastic! There is nlittle chance of me missing this team’s pos.” So that’s great so you can see Joshua has seen the post nhe’s seen notifications, but now wants to reply to that message. So let’s see how he gets non with that shall we? ” All right well I suppose I better reply to this message shouldn’t I? So I’m ngoing to click in this reply button just here and I’m going to type my reply which nI type in here so I’m going to type in, oops did I click on reply yes I did it’s not the nfastest thing I will give it that, okay here we go! uh …thank sir for thinking of me and I would be ndelighted to assist you in this matter, nokay I press enter and he will get the message no problem there!” So you can see that Joshua’s nhas sent the message he’s replied to the message and I can see the message down here as clear as ncrystal but notice I do not get a notification, I don’t get a little bling sound on my mobile nphone, chances are if I’m busy doing something else then I’m going to miss this team’s message. nSo let’s give Joshua another chance shall we? “That’s really strange Simon seems to have missed nthe message now he says something about putting the @ symbol before the name, well let’s see if nI can edit this message and make sure that he doesn’t miss it in future so I’m going to hover nover my name here I’m going to go to this ellipsis at the top just here, I’m going to edit my message. nI don’t know why he doesn’t see it here but maybe he just needs a bit of a kick up nat the backside, you know! Anyway so I’m going to put my his name in here so thanks now nwhat did he say @Simon here we go there he is give him a click uh brilliant and then I’m going nto click on the tick here to send the message.” Great and now I’m back on my teams I’ve got a nnice little notification my phone has just beeped, maybe a sound that you’re gonna either love or nlove to hate in the future but there we have it. So if you look at the top here I can see that nactivity has happened and I can see that Joshua has sent a message it’s less likely for me to nmiss the message that Joshua has sent me, and I would like to take this time to thank you Joshua. n”I thank you” but did you know Joshua that you can not only @ mention individuals you can @ mention nthe channel and @ mention the entire team as well. So if you click on, let me just give this one a go nif I click here on my new conversation just at the bottom, just to start a new conversation nif I wanted to let the whole team know about this fantastic bike ride what I can do nis I can type in @new ice cream flavour and there it is, it recognizes the name of nthe team just here, so I’m just going to click on the name of the new ice cream flavour nteam and I can finish the text, ‘we are having a company bike ride all are welcome looking forward to seeing everyone’. There we go, nand in that way everybody in the team will get a notification. Now I’ve been training teams quite na lot in the last few weeks and very recently a student asked ‘how do you mute those mentions’ nbecause they can be annoying when they’re bleeping on your phone all the time so this really deserves nanother tutorial and if you would like one then comment below. So there you go that’s how you grab nsomebody’s attention in Microsoft teams by using the @ mention. Remember you can @ mention the nindividual you can @ mention the channel and you can @ mention the entire team! So if you’ve got nanything out of this tutorial make sure you give us a thumbs up it really means so much to me. Thank nyou so much. If you haven’t already done so make sure you click on the subscribe button and click non that notification so you don’t miss the future tutorials that I’ll be bringing out. If you’re on nFacebook or Instagram or twitter then give us a shout out say hi be great to hear from you so just nwant to say thanks for watching take care guys.